How to Successfully Manage Remote Workers with Microsoft Teams

Remote work has become increasingly prevalent, with many businesses embracing the flexibility and benefits it offers.

However, managing remote employees can present unique challenges. To address these challenges, many organizations are turning to collaboration tools like Microsoft Teams to facilitate effective communication, collaboration, and productivity among remote teams. In this article, we will explore 10 strategies to successfully manage remote workers using Microsoft Teams.

1. Provide the Right Technology (DataPerk can help with that!)

Investing in the right technology is crucial for managing remote employees effectively. While the physical workplace may not be within your control, creating a virtual workspace that meets the needs of your remote team is essential.

Microsoft Teams is a powerful collaboration tool that integrates seamlessly with other Microsoft 365 applications, offering features like chat, video calls, document sharing, and real-time collaboration. By choosing and utilizing Microsoft Teams in a way that suits your team’s preferences and work style, you can create a productive virtual environment.

2. Regular Check-Ins

Communication is key in managing remote employees. To ensure that remote workers feel connected and informed, schedule regular check-ins through Microsoft Teams. These check-ins can be in the form of weekly team meetings or one-on-one sessions. Providing dedicated time to catch up and discuss work-related matters allows remote employees to feel noticed, voice concerns, and receive the guidance they need. It also helps managers understand the workload of each employee and make necessary adjustments to ensure a balanced workload.

3. Outline Best Practices

In a remote work environment, it is important to establish clear guidelines on how to effectively use Microsoft Teams for collaboration. Set expectations on which types of communication should happen through private channels, team channels, calls, or messages. Define when an email might be more appropriate and when it is necessary to arrange a call. By providing guidelines on how to use Microsoft Teams effectively, you can avoid confusion and ensure that remote employees understand the best practices for communication and collaboration.

4. Monitor Progress

Tracking the progress of remote employees is essential for effective management. While it is tempting to focus on the number of hours worked, it is more productive to focus on the quality of work and tasks completed. Microsoft Teams offers integration with Microsoft Planner, a project management tool that allows teams to collaborate and track tasks. By assigning tasks, monitoring progress, and recognizing completed work, managers can better manage remote employees and ensure that they are engaged and productive.

5. Facilitate Teamwork

Solid teamwork is essential for remote teams to thrive. Microsoft Teams provides various features to facilitate collaboration and foster a culture of teamwork. Encourage the use of weekly team meetings on Microsoft Teams, where team members can turn on their cameras and engage in face-to-face interactions. Organize casual coffee chats through Teams to build team bonds and create a sense of camaraderie. Additionally, create specific channels within Teams for different projects or topics to streamline collaboration and ensure that everyone is on the same page.

6. Ensure Face-to-Face Interactions

Remote work can sometimes lead to feelings of isolation and disconnection. To combat this, encourage remote employees to utilize the video call feature in Microsoft Teams. Turning on the camera during meetings and calls can help create a sense of connection and community among team members. Microsoft Teams also offers background customization options, allowing employees to blur their surroundings or choose a virtual background. By simulating face-to-face interactions, Microsoft Teams helps remote workers feel more engaged and connected.

7. Prioritize Tasks

Managing workload and prioritizing tasks can be challenging when working remotely. Without physical cues, it is harder to gauge when someone is overwhelmed or when certain tasks require immediate attention. Microsoft Teams, integrated with Microsoft Planner, can help address this challenge. By providing an overview of tasks and assignments, managers can easily identify when someone is overloaded and redistribute tasks accordingly. This ensures that remote employees can focus on high-priority tasks and maintain productivity.

8. Ensure Communication Flows

Effective communication is essential for remote teams to collaborate and stay connected. In a remote work environment, it is important to foster a participative communication culture, where information flows both ways. Microsoft Teams enables seamless communication and collaboration by allowing team members to share updates, discuss ideas, and provide feedback in real-time. Encourage open communication and active participation within Microsoft Teams to enhance collaboration and ensure that everyone is aligned.

9. Recognize Wellbeing

Remote work can blur the boundaries between personal and professional life, leading to increased stress and burnout. Managers play a crucial role in supporting the wellbeing of remote employees. Regularly check in with your team members, ensuring they are not overloaded and have the necessary resources and support. Microsoft Teams offers features focused on employee wellbeing, such as the new employee wellbeing app, designed to improve mental health and promote work-life balance. Prioritizing employee wellbeing contributes to their overall productivity and satisfaction.

10. Think About the Bigger Picture

While Microsoft Teams provides valuable tools for managing remote employees, it is important to think about the bigger picture of remote work. If your business is transitioning to remote or hybrid work permanently, consider investing in a long-term strategy that encompasses not only the use of Microsoft Teams but also other aspects of remote work, such as establishing clear remote work policies, providing adequate training and support, and fostering a remote-friendly company culture.

In conclusion, managing remote employees requires the right tools and strategies. Microsoft Teams offers a comprehensive platform for communication, collaboration, and project management, enabling effective management of remote teams. By following the strategies outlined in this article, you can successfully manage your remote employees using Microsoft Teams and create a productive and connected remote work environment. Embrace the potential of Microsoft Teams and unlock the full benefits of remote work for your business.

Think you may need help with the set-up, monitoring and management of collaboration software?

We have got your back! Reach out to us and let’s get a plan tailored to your exact business needs!